Last Updated: May 20th, 2025
At Karma Staff, we value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data when you interact with our website or services. By accessing or using our website and services, you consent to the practices described in this policy.
Definitions
Cookies: Small files placed on your device to remember preferences or track usage.
Data: Includes personal and non-personal information that could be used to identify you.
Partners: Trusted third parties with whom we have contractual relationships.
Service Providers: Entities to whom we disclose your data under a written contract.
Data Protection Laws: Refers to any applicable legislation governing personal data.
Information We Collect
We may collect the following types of information when you visit our website or use our services:
Contact Information: Name, phone number, email, postal address, etc.
Personal Information: Date of birth, gender, marital status, nationality, identification documents, etc.
Usage Information: Your IP address, browser type, interactions with the site, and cookies.
Feedback & Reviews: Your opinions and experiences regarding our services.
How We Use Your Information
We use the collected information for the following purposes:
To Provide Services: We use your personal information to respond to your inquiries, provide the services you request, and communicate with you about your account or our offerings.
Analytics and Improvements: We analyze usage data to improve our website, services, and user experience. This includes assessing trends and troubleshooting issues.
Marketing and Communication: With your consent, we may send you promotional materials, newsletters, or updates about our services. You can opt out of these communications at any time.
How We Collect Data
Data you voluntarily provide (e.g., forms, communication).
Automated collection via cookies and tracking technologies.
Data from third-party sources with your authorization.
Data shared previously with Karma Staff or affiliates.
Information Sharing
We do not sell, trade, or rent your personal information to third parties. However, we may share your information with trusted partners and service providers who assist us in delivering our services, provided they agree to keep your information confidential.
Your Choices
You have the right to access, update, correct, or delete your personal information. You can also opt out of marketing communications at any time by following the unsubscribe instructions in our emails or contacting us directly.
Consequences of Denying or Withdrawing Consent
Certain services may not be available to you if you withhold or withdraw consent necessary for their provision. This will be communicated transparently when applicable.
Data Minimization
We only collect and process data necessary to fulfill specified, legitimate purposes. Unnecessary data is not collected or retained.
Data Security
We employ industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, please be aware that no method of online transmission or storage is completely secure, and we cannot guarantee absolute security. In the event of a data breach, you will be notified as per legal requirements.
Data Retention
We retain your data only for as long as necessary:
- To deliver services.
- For legal, tax, audit, or regulatory reasons.
- To resolve disputes.
We also store historical versions of our Privacy Policy and your consent records for accountability and compliance.
Child Data
We do not knowingly collect personal data from individuals under 18. If discovered, such data will be deleted promptly.
Data Subject Rights
You have the following rights:
- Access to personal data.
- Rectification or deletion.
- Right to grievance redressal.
- Right to nominate someone to act on your behalf.
- Right to file a complaint with the Data Protection Board of India if you’re unsatisfied with our response.
Fair and Lawful Processing
We commit to:
- Transparency in our data practices.
- Processing data only on lawful grounds (e.g., consent, contractual necessity).
- Ensuring accuracy, purpose limitation, and data integrity.
Changes to this Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. When we make changes, we will revise the “Last Updated” date at the top of this policy. We encourage you to review this policy regularly to stay informed about how we collect and protect your data. Major updates to this policy or data breach notifications will be announced on our website, communicated via email, if you’ve opted in.
Use Based on Privacy Principles
Our data practices follow principles of:
- Lawfulness
- Fairness
- Transparency
- Purpose limitation
- Data minimization
- Accuracy
- Accountability
Severability
If any provision of this policy is found invalid or unenforceable, the remaining sections will continue to apply.
Contact Us
If you have any questions, concerns, or requests related to this Privacy Policy or your personal information, please contact us at [email protected].
By using our website and services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms and conditions.